Governance & Quality Policies, Procedures and Processes

1. Statutory Governance Framework

Raja Education & Bahuuddeshiya Society has systematically implemented a comprehensive suite of foundational governance policies. These standards provide legal safety, financial clarity, and uniform operational ethics across our educational institutions, vocational wings, and field initiatives in rural Vidarbha:

Child Protection Policy (REBS-CPP-2026-V1): Complete physical, emotional, and psychological safeguards across our campuses, ensuring strict compliance with the Protection of Children from Sexual Offences (POCSO) Act, 2012.
Workplace Discrimination & Harassment Policy (REBS-WDHP-2026-V1): Fostering a dignified working environment for all educators and employees, backed by an active Internal Complaints Committee (ICC) adhering to POSH Act, 2013 mandates.
Whistleblower Policy (REBS-WBP-2026-V1): Transparent internal channels allowing staff to report financial anomalies or systemic malpractice with absolute non-retaliation protection.
Anti-Bribery & Anti-Corruption Policy (REBS-ABCP-2026-V1): Maintaining a strict zero-tolerance position against facilitation payments or improper inducements, compliant with the Prevention of Corruption Act, 1988.
Digital Information Privacy Policy (REBS-DIPP-2026-V1): Protecting student, parent, and donor records in accordance with India's Digital Personal Data Protection (DPDP) Act frameworks.
Travel & Local Conveyance Policy (REBS-TLCP-2026-V2): Clear per-diem thresholds and seasonal travel provisions tailored to regional climates and block-level fieldwork paths.
Communication & Mobile Usage Policy (REBS-CMP-2026-V1): Guidelines governing institutional data management, voice plans, and on-campus broadband usage protocols.
Employee Code of Conduct (REBS-ECC-2026-V1): Definitive execution standards, dual-signature collection controls, academic timelines, and performance criteria for all personnel.

2. Operations Governance Dashboard & Quality Trackers

To maintain institutional transparency, verify outcome-oriented growth, and prevent data fragmentation across our multi-wing ecosystem, the society utilizes the following standardized Quality Management System (QMS) tracking matrix:

SN	Domain Tier	Quality Tracker Name	Target Sub-Tracker Focus Area	Reporting Schedule & Frequency
1	Vocational Centers	Vocational Training Tracker	Women-wise tailoring production, batch sizing, and attendance logs	Every Saturday
2	Vocational Centers	Tailoring Center Fee Ledger	Course registration tracking, fee receipts, and bank deposit matching	Every Saturday
3	Women Empowerment	Trainee Stipend & Payment Tracker	Individual empowerment rewards, bank transfers, and raw material cost logs	5th of every month
4	Sustainability Wings	Organic Farming Training Tracker	Local community participation, workshop schedules, and seed supply metrics	Every Saturday
5	Sustainability Wings	Distribution & Relief Tracker	Free distribution logs for food grains, masks, sanitizers, and welfare materials	Daily
6	Educational Track	Academic Cohort Information Tracker	Consolidated Primary, High School, and Junior College student enrollment profiles	Every Saturday
7	Educational Track	Unified Student Attendance Tracker	Daily classroom presence audits for our 1,200+ student body	Every Saturday
8	Educational Track	Institutional Fee & Grant Tracker	Free-education sponsorships, midday meal grants, and book/bag expense tracking	Every Saturday
9	Educational Track	Continuous School Performance Tracker	Classroom test records, board examinations, and student progression charts	Bi-Annually (Jul, Jan)
10	Educational Track	Engagement Activities Tracker	Pulse Polio, vaccination camp support, Save Water campaigns, and tree planting logs	Every Saturday
11	Educational Track	Parent-Teacher Meeting (PTM) Tracker	Parent community feedback logs, attendance metrics, and localized awareness reports	10th of every month
12	Educational Track	Academic Scorecard Dispatch Tracker	Direct status tracking for formal student report cards distributed to families	Quarterly (Apr, Jul, Oct, Jan)
13	Educational Track	Computer Lab & Digital Student Tracker	Basic computer literacy student logs, hardware maintenance, and lab fee entries	Every Saturday
14	Mentoring & Support	Career Counseling & Profile Tracker	Mentor database logs, background verification, and youth counseling assignments	Every Saturday
15	Mentoring & Support	Student Mentoring Interaction Tracker	Follow-up call logs, career workshop metrics, and career progression tracking	Every Saturday
16	Mentoring & Support	Higher Education Scholarship Tracker	Financial aid tracking for post-10th grade students, bank validations, and fund releases	Quarterly (May, Aug, Nov, Feb)
17	Asset Management	Fixed Asset Audit Register	Bulk QR-code mapping (tracking 25,000 inventory items), verification statuses, and property logs	10th of every month
18	Asset Management	Multi-Site Auditor Scheduling Tracker	Internal audit calendar, multi-wing location checks, and consecutive-day travel validation	10th of every month
19	Human Resources	Staff Salary Payment Tracker	Teacher, field staff, and employee baseline hours tracking and salary generation	5th of every month
20	Human Resources	Community Mobilization Tracker	Volunteer recruitment hours, village door-to-door tracking logs, and local outreach metrics	Every Saturday
21	Executive Board	CSR Development & Corporate Sales Tracker	Foundation proposals tracking, donor metrics, corporate compliance, and funding status logs	Tri-Monthly (1st, 10th, 20th)
22	Executive Board	Society Progress Report (QPR) Tracker	Broad institutional reports submitted to government registrars and trust bodies	Quarterly (Apr, Jul, Oct, Jan)
23	Executive Board	Institutional Master Timetable Tracker	School timetables, vocational shift logs, and resource allocation tracking	Every Saturday
24	System Security	Digital Infrastructure Log Tracker	Supabase database synchronization status, access authorization logs, and administrative token usage metrics	10th of every month

3. Implementation Directive

Mandatory Submission: It is the direct responsibility of each School Headmaster, Junior College Principal, and Welfare Project Coordinator to ensure that their respective sub-trackers are updated and submitted on time to the central administration desk.
System Quality Audits: The Society's Internal Audit Desk will cross-reference physical class diaries and site logs against our central database records on the 10th of every month to verify absolute accuracy and prevent data mismatches.

4. Administrative Oversight & Central Desk

Central Address: Shakil Ahmad Urdu High School, Malvipura, Pimpalgaon Raja, District Buldhana, Maharashtra State, India.
Official Contact Channels: +91 94054 57145 | +91 70207 34483
Monitoring Communications Desk: urdupraja@gmail.com

+91 94054 57145

urdupraja@gmail.com

Pimpalgaon Raja, Dist. Buldhana, M.S., India

Raja Education & Bahuuddeshiya Society